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Farm Profit Manager

Privacy Policy

Effective Date: April 14, 2026
Last Updated: October 9, 2026

Farm Profit Manager is operated by Farm Profit Manager, Inc. ("we," "us," or "our"), located at 3238 Jamestown Ave, Rowley, IA 52329.

This Privacy Policy explains how we collect, use, disclose, and protect information when you access or use the Farm Profit Manager application, related websites, and services, including through farmprofitmanager.app and the Farm Profit Manager iOS app (collectively, the "Services").

By using the Services, you agree to the collection, use, and disclosure of information as described in this Privacy Policy.

1. Information We Collect

We collect information you provide directly, information collected automatically, and information received from connected third-party services.

A. Information You Provide Directly

We may collect:

  • Name
  • Email address
  • Organization and entity names (including parent and child entities)
  • Account credentials and profile information
  • Farm financial data, including crop budgets, expenses, income, balance sheets, cash flow, loans, and overhead costs
  • Farm operations data, including equipment inventory, field boundaries and locations, planting records, chemical applications, and land share arrangements
  • Grain marketing data, including grain sales, contracts, and pricing targets
  • Uploaded files, including Excel spreadsheets used for Farm Profit Manager imports and documents submitted for bill scanning, AI extraction, or related workflows
  • Prompts, questions, and chat messages you submit to the AI assistant
  • Voice recordings, when you use voice input features — the audio is sent to our transcription provider (OpenAI) to convert your speech to text; it is used only for transcription, not to identify you by voice
  • Bank and financial-account information you choose to connect through Plaid, including account and transaction data used for accounting and reconciliation
  • Payment and billing information, which is collected and processed by Stripe for web purchases or Apple for App Store purchases — we do not store full card numbers. App Store purchase and subscription status is also processed by RevenueCat to provide access to paid features.
  • Communications you send to us, including messages submitted through in-app contact forms or support channels
  • Mobile phone number and text message choices, if you sign up for text messages (see Section 16)

B. Information We Collect Automatically

When you use the Services, we may automatically collect certain information, such as:

  • Device and browser information
  • IP address
  • Pages viewed and feature usage data
  • Referring pages
  • General location information derived from IP address
  • Session and authentication information
  • Product analytics events (such as which features you use and interact with)
  • Whether emails we send you are delivered, opened, or clicked

We may collect this information using cookies, similar technologies, server logs, and analytics tools.

C. Information from Third-Party Integrations

If you connect external services to Farm Profit Manager, we may receive information from those services based on the permissions you grant. This may include:

  • QuickBooks data, such as expenses, account balances, and related accounting records
  • John Deere Operations Center™ data, such as equipment, fields, and operational records
  • Market data providers, for displaying commodity and futures prices (we generally do not send your personal data to these providers)

We only access and use third-party account data in accordance with the permissions granted by the user and the applicable third-party platform requirements.

2. How We Use Information

We may use information we collect to:

  • Provide, operate, maintain, and improve the Services
  • Create and manage user accounts, organizations, and child entities
  • Authenticate users and secure access to the Services
  • Import, organize, display, and analyze farm and business data
  • Power AI features, including the AI assistant, AI-generated reports and summaries, and document/bill scanning
  • Support connected integrations and data syncing
  • Process payments, manage subscriptions, and send billing-related communications
  • Respond to support requests and communicate with users
  • Send account, product, and marketing emails, and text messages if you sign up for them, and decide which to send based on how your account uses the Services
  • Monitor performance, usage, and adoption of product features
  • Detect, investigate, and prevent fraud, abuse, security incidents, and unauthorized access
  • Enforce our legal terms and policies
  • Comply with legal obligations

3. Artificial Intelligence Features

Farm Profit Manager uses third-party AI providers — Anthropic (for the AI assistant, AI-generated reports and summaries, and bill/document scanning and extraction) and OpenAI (for converting voice input to text) — to power AI features.

When you use an AI feature, we send the relevant prompt and supporting context — which may include portions of your farm, financial, operational, or uploaded document data — to the applicable AI provider to generate a response. Under our current commercial agreements with these providers, they do not use the inputs or outputs from our use of their APIs to train their models, and they retain that data only for a limited period for abuse monitoring before deleting it. These terms are set by the providers and may change; we will update this Policy if our arrangements materially change.

AI outputs can be incomplete, inaccurate, or outdated. You are responsible for reviewing AI outputs before relying on them. See our Terms of Service for the full AI disclaimer.

In the iOS app, you can turn off future AI data sharing from Account Settings. This applies to new AI requests made by your account in the iOS app. Requests already processing may finish, and turning permission off does not erase data already sent to a provider. To use AI again, review and accept the notice when you next open an AI feature.

4. Cookies, Analytics, and Similar Technologies

We use cookies and similar technologies for purposes such as:

  • User authentication and session management (Supabase Auth)
  • Security and fraud prevention
  • Remembering preferences
  • Analytics and performance monitoring (Vercel Analytics, Vercel Speed Insights, DataFast, PostHog, and Sentry)

PostHog captures product analytics events about how features of the app are used (for example, page views and feature interactions). We use this to understand adoption and improve the product.

On the website, Sentry also records product session replays — recordings of how users interact with the app (such as which screens and controls are used) — to help us diagnose problems and improve the product. These replays are configured to mask on-screen text and form inputs, so the specific financial figures you view or type are not captured. Session replay is disabled in the iOS app.

You may be able to control cookies through your browser settings, but disabling certain cookies may affect functionality.

Advertising Measurement

We use the Meta and X pixels to measure completed, email-verified signups and understand which Facebook, Instagram, and X ads lead to them. These services receive the signup event, a random event identifier, browser and device information (including IP address), the clean signup-completion page address, and advertising cookie or ad-click identifiers. Meta and X may associate this information with your accounts on their services and use it under their own privacy policies. For signups with an X ad-click identifier, our server also sends X that click identifier, the event time, the clean completion-page address, and a random conversion identifier shared with the browser event to avoid double counting.

We do not send signup form fields, names, email addresses, account or organization identifiers, or farm financial and operational data through these integrations. The pixels run only on an isolated signup-completion page, outside the signup form, native app, and farm workspace. Optional automatic matching and automatic event collection are disabled in our pixel setup.

We also use the Google Ads tag on our website, our signup and login pages, and the page where a new account creates its farm, to measure visits and signups that come from Google ads. Google receives the page address with email addresses, invite codes, and every other detail removed except ad-click and campaign identifiers, plus browser and device information (including IP address) and Google advertising cookies or ad-click identifiers. Google may use this information under its own privacy policy. We load the Google Ads tag only on those pages, and it does not run in the iOS app.

These advertising services never receive your mobile phone number, your text message opt-in or consent, or the content of any text message.

You can turn this measurement off at any time using "Ad privacy choices" in the footer of our website or below. Turning it off does not affect signup or the use of Farm Profit Manager. We honor Global Privacy Control by keeping this measurement off. Turning it off stops future Google, Meta, and X measurement and removes their measurement cookies on this site; it does not recall events already sent.

We remember your choice for six months. While measurement is on, an ad-click cookie may remain for up to 90 days for Meta or Google, or 30 days for our stored X click identifier. A first-party signup handoff cookie lasts at most five minutes and is cleared when used. These settings apply to these advertising integrations; the service analytics described above remain separate. See Google's Privacy Policy, Meta's Privacy Policy, and X's Privacy Policy.

5. Benchmarking and Aggregated Data

We use de-identified, aggregated data from farms on Farm Profit Manager to build agricultural benchmarks — for example, average cost per acre or marketing performance for a given crop, state, and year.

How this works:

  • We aggregate financial and operational metrics (such as crop budgets, marketing results, yields, and land costs) across many farms. Data is de-identified before it is used: your name, your organization's name, and your contact information are never part of a benchmark.
  • Benchmarks are only produced from groups large enough that no individual farm can be identified. Any group with fewer than five contributing farms is suppressed, and we do not attempt to re-identify contributed data.
  • Every benchmark is reviewed by us before it is used anywhere. Benchmark results are currently used internally to build and curate comparison datasets; where we present comparisons in the product, they show only aggregated figures, never another farm's individual data.

You own your farm data. We use it only to provide and improve the Services, including building these de-identified benchmarks. Aggregated data that has already been incorporated into historical benchmarks may remain part of them.

A farm's owner can leave the farm out of benchmarks at any time: open Settings, then the Data tab, and switch off "Include my farm's anonymized numbers." The farm is left out of future benchmarks; benchmarks already built stay as they are, in aggregated form.

6. How We Share Information

We do not sell your personal information. We do not sell, rent, or share your mobile phone number or your text message opt-in data and consent with third parties or affiliates for marketing or promotional purposes.

We may share information in the following circumstances:

A. Service Providers and Subprocessors

We share information with vendors and service providers that help us operate the Services. We keep this list current; when we add or change a subprocessor we update this list and the "Last Updated" date above.

  • Supabase — database, authentication, and file storage (receives substantially all account and farm data)
  • Vercel — hosting, edge delivery, product analytics, and performance monitoring
  • Anthropic — AI provider for the AI assistant, reports, and document extraction (prompts and relevant context, including your farm's state and county when the assistant searches the web)
  • OpenAI — voice-to-text transcription (voice recordings and a vocabulary hint drawn from your crop, field, equipment, farm, and landlord names)
  • Plaid — bank-account connection and transaction import (bank and card account/transaction data you choose to connect)
  • Stripe — payment processing and subscription billing (name, email, billing details, your farm's name, and website analytics identifiers)
  • Apple — App Store purchases and subscription billing in the iOS app
  • RevenueCat — App Store purchase validation and subscription management (a farm account identifier, purchase and subscription records, and app/device information required to process purchases)
  • Postmark — email delivery, including login codes, notifications, and product emails (recipient email and message contents)
  • Customer.io — customer email messaging (your email, first name, farm name, account status, and a summary of how your account uses the Services, such as recent activity)
  • Twilio — text message delivery, if you sign up for text messages (mobile phone number and message contents)
  • PostHog — product analytics (usage events, a user identifier, name, and email)
  • DataFast — website and app analytics (page views, referral source, and first-party visitor cookies)
  • Meta and X — advertising measurement on the signup-completion page, which you can turn off, as described in Section 4 (never your mobile phone number or text message information)
  • Google — advertising measurement (Google Ads tag) on our website, signup and login pages, and the create-farm page, which you can turn off, as described in Section 4 (never your mobile phone number or text message information); and YouTube, if you play the video on our home page (IP address and browser information)
  • Sentry — error monitoring and product session replay (diagnostic data including IP address, and masked session recordings)
  • hCaptcha (Intuition Machines) — bot and abuse prevention at sign-up, login, password reset, and on our contact form (IP address and challenge-interaction signals)
  • Mapbox — map imagery and place search for field maps (map viewport, field coordinates, and the places you search for)
  • Amazon Web Services (AWS) — storage of our database and file backups (substantially all account and farm data)
  • GitHub — runs the automated jobs that make those backups
  • Government data services (National Weather Service, USDA, and the U.S. Energy Information Administration) — weather and agricultural statistics (a location such as a field's coordinates, county, or state; never your name or contact information)
  • Calendly — call scheduling for walkthrough and consulting calls (name, email, and booking details you enter in the scheduler, collected only if you open it)

When you connect an integration, information is also exchanged with that provider — for example QuickBooks (Intuit) and John Deere Operations Center™ — as necessary to enable it.

B. Connected Services and Integrations

When you choose to connect third-party integrations, information may be exchanged between Profit Manager and the connected provider as necessary to enable the integration.

C. Business Transfers

If we are involved in a merger, acquisition, financing, reorganization, sale of assets, or similar transaction, your information may be transferred as part of that transaction, subject to applicable law. This never includes text message opt-in data or consent.

D. Legal Compliance and Protection

We may disclose information if we believe disclosure is necessary to:

  • Comply with applicable law, regulation, legal process, or governmental request
  • Enforce our agreements and policies
  • Protect the rights, property, or safety of Farm Profit Manager, Inc., our users, or others
  • Detect or prevent fraud or security issues

E. With Your Direction or Consent

We may share information when you direct us to do so or otherwise consent.

F. Text Message Information

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

7. Data Retention

We retain information for as long as reasonably necessary to provide the Services, fulfill the purposes described in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements.

If you delete your account yourself (Account Settings), deletion is immediate and cannot be undone: your account, the farms you solely own, and their uploaded files are deleted right away. Export anything you want to keep first.

If we terminate your account, you may request an export of your User Content for a reasonable window (generally 30 days). After that window, we may delete or anonymize your data, except where retention is required by law, for recordkeeping of billing and tax records, or for security and fraud-prevention purposes.

Ending a paid subscription does not delete anything: your farm keeps free access and all of its data.

Backups. We back up our database and uploaded files every six hours. Each database backup is deleted automatically 30 days after it is made, and a deleted file drops out of our file backups within 30 days. Our database provider's own recovery backups are kept for 7 days. Deleted data can therefore remain in backups for up to 30 days.

Other records. We keep support emails for 3 years after the matter closes, error and session-replay data (Sentry) for 90 days, and product analytics (PostHog) for 1 year.

8. Data Security

We use reasonable administrative, technical, and organizational measures designed to protect information against unauthorized access, loss, misuse, alteration, and disclosure. These include encryption in transit and at rest, access controls, row-level security on our database, and authentication through Supabase Auth. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

9. Your Choices and Rights

Depending on your location and applicable law, you may have certain rights regarding your personal information, such as the right to:

  • Access certain information we hold about you
  • Request correction of inaccurate information
  • Request deletion of certain information
  • Request an export of your data in a portable format
  • Request information about how your data is used
  • Leave your farm out of benchmarks (farm owners, in Settings, then the Data tab)
  • Unsubscribe from marketing emails using the link in any of them
  • If you signed up for text messages, stop them at any time by replying STOP, or change your choices in Account Settings

To make a request, contact us using the contact information below. We may need to verify your identity before responding.

10. Team Accounts, Multi-Entity Structures, and Shared Access

Farm Profit Manager allows organizations to invite additional users, team members, employees, or advisors to access an account or organization workspace, and to structure their account as a parent organization with one or more child entities. Data within a workspace or child entity may be visible to authorized users associated with that organization, subject to account permissions and role settings.

The account owner of the parent organization controls user access across child entities. Users are responsible for managing invited users and ensuring that access is granted appropriately.

11. Children's Privacy

The Services are intended for business use by adults and are not directed to children under 13, and we do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13 without appropriate authorization, we will take reasonable steps to delete it. See our Terms of Service for eligibility requirements.

12. International Users

Farm Profit Manager is operated from the United States. If you access the Services from outside the United States, you understand that your information may be transferred to, stored in, and processed in the United States and other jurisdictions where our service providers operate.

13. Third-Party Services

The Services may link to or rely on third-party services, platforms, or integrations. We are not responsible for the privacy practices of those third parties. Your use of third-party services is subject to their own terms and privacy policies.

14. Product Changes

Farm Profit Manager is actively evolving. Features, data flows, integrations, subprocessors, and functionality may change over time. We may update this Privacy Policy as the Services evolve.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will revise the "Last Updated" date and may provide additional notice where required by law. Your continued use of the Services after an updated Privacy Policy becomes effective means the updated Privacy Policy will apply going forward.

16. Text Messages

If you sign up for Farm Profit Manager text messages, we collect your mobile phone number and the kinds of messages you choose: account messages (trial and billing notices, and reminders for calls you book), occasional check-ins from our team, or both. You choose each kind separately. For each choice we keep a record of the number, the kinds you chose, the wording you agreed to, the time, and your IP address and browser, as proof of your consent.

We use your number only to send the messages you chose. Our text message provider, Twilio, delivers them. Message frequency varies. Message and data rates may apply.

We do not share, sell, or provide your mobile phone number or messaging consent data to third parties or affiliates for marketing or promotional purposes. We do not sell or share your SMS opt-in data, or any personal information collected through our text messages, with third parties for marketing purposes.

Reply STOP to any message to stop receiving texts, or HELP for help. You can also change your choices in Account Settings. See the Text Messages section of our Terms of Service.

17. Contact Us

If you have questions about this Privacy Policy or our data practices, contact:

Farm Profit Manager, Inc.
3238 Jamestown Ave
Rowley, IA 52329
Email: support@farmprofitmanager.com
Website: farmprofitmanager.app